Associate Director of Facility Operations

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Salary Range

$65,000.00 - $101,000.00

Job Focus:

Reporting to the David Geffen School of Drama/Yale Repertory Theatre (DGSD/YRT) Director of Facility Operations, the Associate Director of Facility Operations serves as second in command to the department, providing coordination, planning, supervision, and administration of the Facility Operations for DGSD/YRT.   

Essential Duties:

1. Assist with Director of Facility Operations responsibilities during Director absences.
2. Ensure DGSD/YRT fleet maintenance and repairs are performed in an appropriate and timely manner.
3. Serve as DGSD/YRT representative to appropriate Yale committees and as Operations representative to appropriate DGSD/YRT committees.
4. Assist in key database and Movable Equipment Inventory maintenance.
5. Serve as point of contact for Yale Access Control. Monitor, track, and request access for DGSD/YRT staff, faculty, and students. Maintain access code and card reader database. Strategize, prioritize and implement new card reader installations in accordance with best practices and DGSD/YRT needs.
6. Initiate, coordinate, and track furniture quotes, deliveries, installation, recycling and discarding.
7. Perform facility safety walkthroughs with Environmental Health and Safety department. Plan, implement, and follow up with necessary repairs and projects.

Required Skills and Abilities:

1. Skilled in managing logistics, maintaining records, and ensuring tasks are completed efficiently and in compliance with institutional standards.

2. Familiar with basic building services and systems, including, but not limited to, plumbing, electrical, HVAC, fire and security. 

3. Ability to work on and prioritize a wide variety of tasks simultaneously and remain focused with frequent interruptions.

4. Strong and demonstrated ability to work effectively and flexibly demonstrating customer service skills with a large number of staff, students, interns and other professionals representing a wide diversity of personalities while demonstrating respect for other people’s time and priorities.

5. Strongly demonstrated strategic thinking and problem-solving skills with the ability to work independently as well as in a team setting.

Preferred Skills and Abilities:

1. Climbs stairs and ladders at elevations up to 80’. 

2. Repeatedly lifts, carries, pushes or pulls up to 50 lbs. 

3. Stands for long periods of time. 

4. Drives cargo van and stake bed truck. 

Principal Responsibilities

1. Evaluates unit, department, or school needs and determines the appropriate maintenance and custodial services required. 2. Develops and implements departmental policies and procedures pertaining to facility maintenance, use, and safety. 3. Ensures complaints regarding building maintenance, custodial services, and safety are resolved. 4. Monitors supply, procurement, inventory control, and shipping and receiving functions to ensure building maintenance supplies are available. 5. Develops and implements contractual safeguards to ensure fulfillment of work and materials warranties. 6. Investigates and resolves building system malfunctions; coordinates repairs and maintenance to facility and physical plant. 7. Assures compliance with safety and building code standards and specifications within University policies and procedures guidelines. 8. Interacts with internal contacts to arrange for custodial services, discuss fire and safety systems, and coordinate departmental requirements for facility use. 9. Interacts with outside contacts to engage maintenance services, arrange for repairs, and obtain information and price quotes for programs as needed. 10. Participates in budget development process to ensure adequate operating funds are available for buildings and physical plant. 11. Manages a staff of exempt and nonexempt employees. 12. May perform other duties as assigned. Required Education and Experience Bachelor’s Degree. Four years of related experience or an equivalent combination of education and experience.

Job Posting Date

10/16/2025

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (23)

Time Type

Full time

Duration Type

Temporary / Casual (Fixed Term)

Work Model

On-site

Location

305 Crown Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.