Administrative Assistant to Vice President
Northrop GrummanDescription
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.Northrop Grumman is seeking an experienced Executive Administrative Assistant to support the Vice President of HR Operations & Talent Acquisition at our Falls Church, Virginia location. As a valued member of the corporate team, the Executive Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard.
The Executive Assistant communicates with enterprise-wide partners, executives, administrative and line management employees. This position requires the individual to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion, and judgment. Strong project management skills, emotional intelligence, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment.
The ideal candidate will be team-oriented, possess the ability to work with collaboratively across teams and adapt quickly to constantly changing demands and new tools/technologies. The candidate must also demonstrate the ability to take on new and unfamiliar tasks and have advanced proficiency at multi-tasking and managing priorities for senior leadership team members is required.
This position may require occasional non-standard work hours in support of business schedules.
Basic Qualifications:
High school diploma and a minimum of six years additional education and/or experience in the administrative professional field or a bachelor’s degree with two years' experience in the administrative professional field.
Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency.
Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
Ability to work independently, foresee needs and be proactive.
Comfortable operating in a fast-moving environment and manage information flow in a timely and accurate manner.
Ability to solve problems and meet deadlines with a great level of flexibility.
Experience with Concur (or similar) travel and expense reporting system.
Ability to efficiently coordinate Outlook calendar and other routine items.
Prior experience coordinating both on and off-site meetings and/or events.
Preferred Qualifications:
Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team.
Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, Teams, WebEx, etc.)
Must have the ability to independently compile and generate reports/presentations.
Experience writing, proofreading, and correcting documents.
Expert level proficiency with oral and written communication skills.
Must be able to interface with executive level internal and external contacts with considerable autonomy.
Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.